Sawai Group Holdings Co., Ltd. and its Japanese subsidiaries Sawai Pharmaceutical Co., Ltd., Medisa Shinyaku Inc., and Kaken Shoyaku Inc. (hereinafter jointly referred to as “the Sawai Group in Japan”) have a policy on the appropriate handling of personal information that is carried out in the following manner.
1. Definition of Personal Information
2. Compliance with Laws
3. Acquisition (Collection) and Use of Personal Information
The Sawai Group in Japan acquires (collects) personal information after specifying the purpose of its use. Personal information acquired (collected) shall not be used for any purpose other than which has been indicated in advance.
4. Provision of Personal Information to a Third Party
The Sawai Group in Japan shall not provide any personal information held by the Sawai Group in Japan to any third party without the consent of the individual identified by such personal information or as permitted by laws and regulations.
5. Management of Personal Information
The Sawai Group in Japan shall securely manage all personal information that it acquires (collects) in the course of its business and implements reasonable information security measures to prevent illegal or unauthorized access, damage, loss, falsification, or leakage. The Sawai Group in Japan also amends these information security measures as necessary.
Handling of Personal Information
Sawai Group Holdings Co., Ltd. (hereinafter referred to as “the Company”) complies with applicable laws and regulations, including the Act on the Protection of Personal Information, other norms, and related guidelines. In addition, the Company respects the rights of individuals with respect to their personal information, and will appropriately respond to requests from individuals whose personal information is held by the Company within a reasonable time period.
1. Acquisition (Collection) and Use of Personal Information
The Company acquires (collects) personal information for the following purposes. If personal information is acquired (collected) for any purposes other than these, the Company will specify the purpose of use and convey this either directly to individuals or via a public announcement. The Company will not use personal information for any purpose other than that specified in advance.
- Personal information on officers and employees of client companies, organizations, and government agencies
Carry out communication and information provision related to business of the Sawai Group in Japan.
- Personal information on shareholders
Meet obligations stipulated in Japan’s Companies Act and Financial Instruments and Exchange Act, and enable shareholders to exercise their rights.
Dispatch business reports and other such information.
- Personal information on job applicants
Assess candidates, decide who to hire, and contact them.
Carry out communication and information provision related to hiring and new employee paperwork.
- Personal information on employees and their families
Carry out administrative work related to job, salary payment, HR, work evaluation, personal development, welfare, and safety and health.
Communicate with and provide information to the employee shareholding association, health insurance union, insurance companies, subsidiaries, and affiliates.
Submit necessary paperwork and reports to government agencies such as those related to social insurance and labor insurance.
Carry out communication and other necessary matters in times of emergency.
2. Supervision of Subcontractors
The Company sometimes consigns the processing of personal information to a third party in order to achieve the purpose of use of the personal information. In this case, the Company will supervise the third party to ensure that contractual obligations to properly manage the personal information are met.
3. Shared Use of Personal Information
The Company sometimes shares personal information within the Sawai Group in Japan in the following manner.
- Types of personal information shared
History and details of, for example, customer inquiries, complaints, and opinions regarding products and services of the Sawai Group in Japan (including customer name, address, phone number, email address, and other contact information, and name of the product or service)
- Scope of companies sharing personal information
- What information is used for
Respond to inquiries, complaints, opinions
Study ways to improve products and services of the Sawai Group in Japan
- Party responsible for managing shared personal information
Sawai Group Holdings Co., Ltd.
4. Procedures for Disclosure or Suspension of Use of Personal Information
The Company will respond to all requests, submitted in a stipulated format, for notification, disclosure, correction, addition, and suspension (including deletion) of personal information held by the Company. All procedures are free of charge; however, if mailed responses are required of the Company, the requester must pay a postal fee (in Japan) of 519 yen (84 yen for standard postage plus 435 yen for registered mail). Overseas requesters must also pay the necessary postal fees.
5. Contact for Inquiries
Contact for inquiries related to the protection of personal information at the Company is as follows:
Contact for inquiries regarding personal information,
Sawai Group Holdings Co., Ltd.
5-2-30 Miyahara, Yodogawa-ku, Osaka 532-0003, Japan
Phone number: +81-6-6105-5818